2018 SHORT ORAL & POSTER GUIDELINES
Short Oral Guidelines
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Short oral session is a wonderful opportunity to share the findings of your latest research to an audience of your peers. Please read and follow the guidelines provided below to create a successful presentation.
- Please plan for a 10-minute presentation. Following that there will be time for 2 or 3 questions. Keep in mind we have a full program and must stick to the time schedule.
- Please provide your presentation on a flash drive to the technician the day before your session or latest by 8:00AM on the day of the presentation. This will ensure compatibility with our system and readability for the audience. Note: Visual aids are highly recommended.
- If you choose to use PowerPoint for your presentation, we have provided a 7ICVN template for your convenience. This template is not required, but encouraged.
- Lastly, please be present in the session venue at least 15 minutes before the session starts.
- Professional attire is required for all presenters.
If you have any questions or concerns regarding your short oral presentation feel free to contact Mirna Gonzalez by email at firstname.lastname@example.org.
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By facilitating informal discussions between presenters and their audience, poster sessions provide a more intimate forum for exchange than do regular paper presentations. Ideally, a well-constructed poster will be self-explanatory and free you from answering obvious questions so that you are available to supplement and discuss particular points of interest. Successful poster presentations are those that achieve both coverage and clarity.
Have you provided all the obvious information? Will a casual observer walk away understanding your major findings after a quick perusal of your materials? Will a more careful reader learn enough to ask informed questions?
In addition to a title/author label and abstract, most successful posters provide brief statements of introduction, method, subjects, procedure, results and conclusions. Ask yourself, “What would I need to know if I were viewing this material for the first time?” and then state the information clearly.
Is the sequence of information evident? When necessary, indicate the ordering of your material with numbers, letters or arrows. Is the content being communicated clearly? Keep it simple. Place your major points in the poster and save the non-essential, but interesting sidelights for informal discussion. Be selective. Your conclusions or summary should leave observers focused on a concise statement of your most important findings.
Stand mounted poster boards with cork surfaces will be provided by ICVN and placed in the designated hall. Your place among the poster boards will be indicated by the number listed next to your abstract in the 7ICVN Program, e.g. 101, 201, etc. Thumbtacks will be available in the room.
Participants should plan to place their materials on the poster board between 7:30 and 9:00 AM, Monday, February 26. Materials must be removed from the poster board by 4:00 PM, the following day, February 27. Presenters must be in person at the poster session assigned to them to answer any questions. Poster session I presenters from 12 noon to 1 pm and Poster session II presenters from 5.30 pm to 6.30 pm. Your assignment of the poster session I or II will be on the program.
We recommend bringing at least 50 copies of your complete paper for distribution to interested persons. Copies of your paper and all illustrative materials must be prepared by you before the conference.
Electrical outlets, projection equipment and tape recorders will not be provided in the poster session room. All graphics are to be displayed on the poster board. You may find it useful to have a tablet of sketch paper and suitable drawing materials in hand to assist in your explanations to observers. Please note that it is not possible to write or paint on the poster boards.
The poster board surface area is 42” (1.06 m) in height and 56” (1.42 m) in width. Prepare a 6-inch high headline strip at the top of your poster that includes (a) the title of your paper and (b) the author(s) and affiliations. The lettering for this section should not be less than 1” (2.54 cm or 72 point) high. A copy of your abstract (300-words or less), in large typescript, should be posted in the upper left-hand corner of the poster board. Avoid abbreviations, acronyms, and jargon. Use color, if it helps the presentation.
All other information should be included in graphs and tables, and should cover more than 50% of the poster area. If illustrations are few, make them large, ensuring spatial balance between illustrations and words. Bear in mind that your illustrations will be viewed from distances of 3’ (113 cm) or more. Do not mount illustrations on heavy board because these may be difficult to keep in position on the poster board. All lettering should be at least 3/8” (.95cm or 27 point) high, preferably in bold easily readable font. Be sure to provide a clear label for each section of your poster.
Need your poster printed? We can help! The School of Public Health’s Health Geoinformatics Lab is offering a special printing rate of $80 for all 42″ x 56″ 7ICVN posters. For more information, please call 909-558-8072 or by email at email@example.com.
- Set up poster between 7:30 & 9:30AM, Monday, Feb 26th
- Prepare title/author label with lettering at least 1” (2.54 cm or 72 point) high for the top of your poster space
- Place the abstract (300-words or less) with lettering at least 3/8” (.95cm or 27 point) high for the upper left-hand corner of your poster.
- Indicate clearly the sections and sequence of your materials. Keep it simple.
- Remove poster by 4:00 PM Feb 27th
- If you have, any questions or concerns regarding your poster presentation feel free to contact Mirna Gonzalez by email at firstname.lastname@example.org.
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